Hi! I’m Bette Hochberger, CPA, CGMA. In today’s blog, I am going to be discussing accounting for medical practices. The world of medical practice management is complex, not just in the delivery of patient care but also in its financial and accounting operations. 

Effective accounting practices are vital for the health of any medical practice. Whether you’re a seasoned CPA or a healthcare provider managing your own finances, understanding the complexities of medical accounting can make a significant difference in the fiscal fitness of a practice.

Understanding the Financial Pulse of Your Practice

Just as patient health is monitored through vital signs, the financial health of a medical practice is gauged through rigorous accounting practices. A practice must have a clear picture of its financial status to make informed decisions that promote growth and sustainability.

Key Accounting Tips for Medical Practices

  • Stay Compliant with Healthcare Regulations: Medical practices must comply with various regulations, including HIPAA and the Affordable Care Act. Ensure your accounting practices align with these regulations to avoid penalties.
  • Separate Personal and Business Finances: For private practices, particularly, it’s important to separate personal and business accounts to maintain clear financial records and facilitate accurate tax reporting.
  • Manage Accounts Receivable Efficiently: Prompt billing and follow-up are key. Aging reports should be reviewed regularly to ensure that payments are collected in a timely manner and outstanding claims are addressed.
  • Understand the Revenue Cycle: A thorough understanding of the entire revenue cycle from patient appointment to final payment is essential. This includes front-end revenue cycle management (scheduling, registration, and eligibility) to back-end processes (coding, billing, and collections).
  • Plan for Taxes Strategically: Work with a CPA to develop a tax plan that considers the practice’s revenue streams, potential deductions, and investment in medical equipment or technology.
  • Regularly Review Financial Statements: Profit and loss statements, balance sheets, and cash flow statements should be reviewed monthly to understand the practice’s financial trajectory and to detect any irregularities.
  • Control Overhead Costs: Keep a close eye on overhead costs. Compare prices for supplies, consider the cost-benefit ratio of hiring additional staff, and look for ways to reduce unnecessary spending.

Best Practices for Financial Health

  • Budgeting: Develop a comprehensive budget that accounts for variable and fixed costs, including medical supplies, staffing, and equipment leasing.
  • Forecasting: Regular financial forecasting can help anticipate cash flow issues, plan for capital investments, and prepare for market changes.
  • Benchmarking: Compare your practice’s financial metrics to industry benchmarks to identify areas for improvement or investment.

Accounting for medical practices demands a detailed and disciplined approach. Adherence to regulations, efficient billing practices, strategic tax planning, and rigorous financial monitoring are all indispensable for a thriving practice.

By utilizing these tips and best practices, medical practitioners can focus more on patient care without sacrificing the financial wellbeing of their practice. A healthy approach to accounting is just what the doctor ordered for a successful and sustainable medical practice.

I hope you all learned something new today. As always, stay safe, and I’ll see you next time.